It puzzles me when I see people trying to multitask and constantly fail and end up burnt out and miserable. If you have a proven way of making money, why would you do that to yourself?
You don’t get VERY rich by simply being active, doing every little task yourself, or even “working your ass off”. Sure, these things can take you some places, but ultimately you want to have self-sustainable systems in place, and businesses that don’t need babysitting.
The point of this post is to show you how certain tasks can be simplified and why that should be your aim.
Who is this for?
This is for everyone who often finds themselves doing boring, repetitive crap or wasting time in general. Being active for twelve hours per day doesn’t mean you’re being productive, and chances are that “work” can be condensed and minizied.
What am I talking about?
Let’s say you’ve created a successful graphic design service and you have about five designers working for you. Sales are going great, but work JUST NEVER ENDS. You don’t want your designers communicating with your customers directly for obvious reasons, so you’re the middleman for every single issue. You have to assign the order to the designer, you constantly go back and forth with customers and designers and you often end up doing little design edits yourself even, simply because it would be faster. You think that no one else but yourself would be able to manage your business, and excluding yourself from it or taking more time off would end up in a disaster.
This is a flawed business model, and one you can often end up enslaving yourself in. Been there, done that and would often end up doing things I never enjoyed over and over again, while being the creator of that flawed model in the first place. Three years ago, I was even paying a full-time assistant (not a virtual one) to help me with my affiliate sites. Having him do unorganized work with little accountability and me doing most of the hard labor anyway, just ended up in more costs and most of the things we did were doomed to fail. I would have him show up for work at 7am, only to spend the next two hours having coffee and scratch out heads discussing wtf we should do that day. This was frustrating and unproductive for both of us, with 0 sense of achievement in the end of the day.
The key to designing a successful system
Before you create a system, you should have two things in mind: process, and simplicity.
By “process”, I mean that you should have a way of doing things. Every person who works on your project should know which part of the process is their work and what they should be doing to complete it. This brings us to the second thing, simplicity. You want to simplify things for your workers as much as possible. People don’t want to think, so the more you chew out what they’re supposed to be doing, the better it will work out for you.
How you can put a simple project management system in place
You can put a very simple project management system in place by using two tools – Google Sheets and Trello. Even though I call the system “simple”, you can get quite complex things done with it, much faster than you would without it. Don’t know about you, but I’m not a fan of Skype groups and pointless chatting. I prefer to get to the point and only discuss things if truly necessary. Things like “how are we doing with that website” and “did that order get shipped” are something I would prefer to be able to quickly look up, rather than have to talk to someone about.